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Supply Partner Code of Conduct Policy

From the beginning, CRANBOURN®’s Founders wanted a different approach to business, where profit would be as important as social and environmental considerations. They wanted their Company to operate differently from most other luxury goods companies and ensured that considerable efforts were put into selecting the right Supply Partners for their Company.

Our product design ethos has always been to build the best and most sustainable luxury fragrance products we can. To achieve this, we partner with suppliers who share our values and provide them with our Supply Partner Code of Conduct which they must commit to before working with us. It outlines our minimum requirements to respect the health, safety, and welfare of everyone working in the supply chain.

The CRANBOURN® Supplier Partner Code is based on International Labour Organization (ILO) standards and internationally accepted good labour practices. All our suppliers must commit to the intention of this Code of Conduct. In 2020, CRANBOURN® joined the B Corp movement, and in 2021 the UK’s BBA initiative (Better Business Act). Our Supply Partner Code reflects our Business Code of Ethics Policy.

Supply Partner Code of Conduct Policy

CRANBOURN® Holdings Limited (hereinafter also referred to as the “CRANBOURN®/The Company”) adopted the principle of combining the goal of economic profit with the achievement of social and environmental objectives. It has chosen, within the framework of its corporate management, to adhere to and respect the ethical and moral values defined based on the principles of fairness, honesty, and transparency, by the standards in force at the national and international levels. It considers the overall impact of its decisions in any field, whether environmental, social or governance, to be a fundamental element in its business, and it always has the interests and safety of its stakeholders at heart.

This Code of Conduct for Supply Partners (hereinafter the “Code”), is an expression of the Company’s principles and values and requires strict compliance from all its suppliers, subcontractors and sub-suppliers (hereinafter jointly, the “Suppliers” and individually, the “Supplier”).

For these reasons, the Company thus intends its Supply Partners to act according to the same principles, respecting and enforcing them, and adhering to the same philosophy in the management of their businesses.

It is understood that this Code requires, in every case, compliance with national laws and international agreements, other applicable laws and the principles stated in the Conventions of the International Labour Organisation, the Universal Declaration of Human Rights, the OECD Guiding Principles and the principles of the Global Compact; in case of conflict between the various provisions, the one with the highest standards shall prevail.

The provisos of this Code are not intended to conflict with the terms and conditions of contracts made between Suppliers and the Company. In the event, that a contractual requirement is more restrictive than the requirement described in this Code, the more restrictive requirement shall apply.

Any breach by our Suppliers of this Code and/or of the standards in force at the national and international level shall potentially result in the early termination of their relationship with the Company.

1. Work and Human Rights

CRANBOURN® promotes the principle of work as a free choice by an individual.

Our Suppliers are required to comply with the labour laws and the regulations in force in their respective countries and with the following provisos considered by the Company to be of fundamental importance. Our suppliers are required to respect human rights, including workers’ rights, in their businesses and transactions, recognising without distinction the freedom and equality in dignity and rights of all human beings, as enshrined in the International Bill of Rights and the Fundamental Conventions of the International Labour Organisation (ILO). The Company encourages recipients to adopt and promote internal mechanisms and tools to ensure that their employees can report actual or suspected human rights violations.  Please also refer to our Diversity & Inclusion and Anti-Slavery Policy policies.

1.1. Forced Labour

Our Suppliers shall condemn and refrain from all forms and types of forced, compulsory, and exploitative labour, including labour without a work permit, and labour under threat and/or punishment.

Our Suppliers are required to comply with applicable legislation to punish illegal, clandestine, and undeclared work.

1.2. Child Labour

Our Suppliers are required to condemn and refrain from any form of child labour, in line with applicable legislation, relevant ILO Conventions and the International Convention on the Rights of the Child.

No child may work for and/or on behalf of our Suppliers unless he or she has completed the period of compulsory education and has reached the age of 16, subject to any relevant exceptions provided under applicable laws and regulations. Children under the age of 18 should not work at night or be exposed to dangerous activities.

1.3. Harassment and Abuse

Our Suppliers shall treat their employees with respect and dignity, with no tolerance for any
kind of corporal punishment, psychological or physical harassment or any other kind of abuse.

1.4. Salaries and Benefits

Our Suppliers are required to remunerate their employees and collaborators in accordance
with applicable legal and regulatory provisos in addition to any collective agreements adopted.
Pay provided to employees must be appropriate to ensure that basic needs are met and that living standards respect the dignity of the individual.

Our Suppliers are required to grant all employees the benefits provided for in collective bargaining, company agreements and any other applicable individual or collective agreements.

1.5. Discrimination

Our Suppliers shall refrain from any form of discrimination against their employees and staff.

Our Suppliers shall ensure that there is no discrimination in hiring, access to training, promotion, or termination, based on sex, race, religion, age, disability, sexual orientation, political opinion, nationality, or social and ethnic origin.

1.6. Freedom of Association

Our Suppliers shall respect and recognise the right of each employee to bargain collectively to create or join a trade union of their choice without incurring any sanctions, discrimination, or harassment.

1.7. Working Hours

Regarding working hours, our Suppliers shall comply with the limits set by the laws of the country of production and shall not impose excessive overtime. The total number of hours worked per week shall not exceed 48 (forty-eight) hours, including all overtime, and there shall be at least one day of rest every seven days or, in any case, the maximum established by the laws in force in the country.

1.8. Health and Safety

Our Suppliers are required to provide their workers with a safe and healthy working environment to avoid accidents or injuries, including those related to working with machinery.

Our Suppliers shall have systems in place to detect, avoid or eliminate any threat to the health and safety of their employees, by local and international regulations and laws currently in force.

2. Business Ethics and Integrity

CRANBOURN® promotes and respects the principles of legality, loyalty and fairness.

Our Suppliers are required to comply with these principles and to operate with the utmost transparency in compliance with the legal and regulatory provisos applicable in the context in which they operate, in addition to any commitments they have undertaken with the Company.

The Company encourages recipients to adopt policies and implement procedures to ensure compliance with applicable laws and regulations to protect the integrity of the organisation and its operations.

2.1. Competition Based on Merit and Fair Competition

Our Suppliers must compete solely based on their merit and the quality of their
products and services.

Our Suppliers shall not pay bribes or unlawful inducements – of whatever nature and whatever amount – to anyone, in any place and under any circumstances, for any purpose, either on behalf of the Company or on their behalf or behalf of third parties.

Under no circumstances must our Suppliers engage in anti-competitive behaviour, either on behalf of the Company or on their behalf or behalf of third parties.

2.2. Conflicts of Interest

Our Suppliers shall avoid any real or apparent conflicts of interest in any business
with the Company.

The Supplier shall report to the Company all the instances of actual or apparent conflict that may interfere inappropriately between its interests and those of the Company.

2.3. Combating Money-Laundering

Our Suppliers shall avoid business or financial relationships where there is reasonable suspicion
that their counterparts may engage in money laundering.

Our Suppliers are invited to take measures to regulate the management of financial flows, prohibiting any irregularities that, according to normal professional diligence, give rise to suspicions as to the origin of the funds received.

2.4. Relationships with Public Administration

Our Suppliers may not offer, directly or through an intermediary, money or any other inducement of any kind whatsoever to a public official or a public service appointee, his/her family or any other person connected with him/her. Similarly, they will not seek to establish favourable personal relationships with the aim of directly or indirectly influencing their business.

2.5. Transparency of Information

Our Suppliers are required to provide clear and accurate information about their methods and resources, their production sites and the features of the products or services they provide, and to refrain from any misleading statements.

2.6. Confidentiality and Intellectual Property

Our Suppliers must comply with applicable laws and regulations on the protection of personal

Any information – designs, documents, samples, prototypes, etc. – brought to the knowledge of the Supplier in the course of the performance of contractual obligations shall be considered confidential and treated as such.

Unless used by the instructions received from the Company, all trademarks and signs belonging to the Company, whether registered or used by it at any time, shall not be
used for any other purpose. Unless expressly authorised, a Supplier may not use the name and trademarks of the Company by reference to its trading concern.

3. Respect for and enhancement of local communities

CRANBOURN® promotes and implements actions to support, sustain and develop the local communities in which it operates, also through voluntary and educational activities, financial and material donations, and other specific projects.

The Company encourages Suppliers to adopt policies of care and respect for the communities in which they operate, both through actions to reduce negative outcomes and through actions and projects to generate and distribute value.

3.1. Tradition and Culture

Our Suppliers respect the culture and the traditions of the communities affected by their businesses and/or transactions, minimising any inconvenience caused to local communities and favouring pathways for sharing and cooperation.

3.2. Cooperating with Stakeholders

Our Suppliers shall be committed to creating local employment and working with communities, individuals and collective stakeholders, institutions, and governments to improve the social, cultural and educational well-being of the communities in which they operate.

3.3. Supporting the Local Productive and Economic Fabric

Our Suppliers shall support, as far as possible, the local production and the economic fabric, including using local staff and suppliers, in order to contribute to the economic and social development of communities and populations.

4. Respect for and protection of natural ecosystems

The Company pays the utmost attention to environmental sustainability, making a strong commitment to eliminating carbon dioxide and greenhouse gas emissions into the atmosphere and reducing the use of disposable plastic products.

Our Suppliers are encouraged to monitor and work towards the containment or reduction of emissions related to their businesses. In addition, Suppliers are encouraged to implement processes to reduce or eliminate the use of single-use plastics within their business premises.

4.1. Protecting the Environment and Respecting Animals

The Company actively promotes respect for the environment for the benefit of today’s and
tomorrow’s generations, with a view to a sustainable future.

Our Suppliers are required to comply with the laws and regulations applicable to their sector of business, and to endeavour, wherever possible, to adopt virtuous behaviour to reduce or eliminate negative environmental outcomes related to their businesses. If the business involves animals, the Suppliers undertake to provide them with sufficient space, adequate nourishment and the necessary care based on experience and scientific knowledge. If animals are slaughtered, they must not suffer.

Please refer to our Anti Cruelty Policy.

4.2. Waste Management

Our Suppliers must follow the laws and regulations in force regarding the management of waste, both hazardous and non-hazardous, and ensure its proper treatment, storage, transfer, and disposal. Our Suppliers are encouraged to take measures to enhance waste sorting processes, including through active recycling and reuse policies and the replacement of plastic packaging with more sustainable solutions.

Please refer to our Recycling & Waste Management Policy.

4.3. Management of energy sources, emissions, and water consumption

Our Suppliers shall monitor the consumption of water and energy resources, seeking, where possible, solutions that enhance the role of sources with low environmental impact. Our Suppliers shall be committed to reducing their relevant consumption, improving the efficiency of their production tools and the sustainability of their ordinary and extraordinary operations. As far as greenhouse gas emissions are concerned, our suppliers shall support awareness on this topic by evaluating policies for monitoring or offsetting emissions.

5. Product liability

The Company shall provide its customers with quality products, guaranteeing maximum attention to the safety of the materials used in the production process.

Our Suppliers are encouraged to look for the best possible solutions to provide their customers with safe and high-quality products and materials.

5.1. Quality and sustainable product development

Our Suppliers shall pay the utmost attention to the quality and safety of all materials used, both at the procurement stage and in production, encouraging the use of recyclable, renewable, reusable and locally sourced materials.

5.2. Chemical safety of products

Our Suppliers shall comply with the provisions of law concerning the use of hazardous or noxious substances and refrain from marketing materials and/or products that potentially endanger the health of consumers and workers. The Supplier shall ensure adequate training and safety equipment for employees who may come into contact with such substances throughout the production chain.

5.3. Traceability of materials and products

Our Suppliers shall guarantee the traceability of products and communicate information about
the places of procurement and processing of the materials used, upon request.

6. Compliance with this code of conduct and form of dissemination

The Supplier shall cooperate with the Company and its representatives in monitoring and assessing its compliance with the expectations set out in this Code when performing work for the Company. It shall also be required to provide the Company, upon specific request, with additional information and certification attesting to compliance with this Code.

In the event of any wrongdoing, the Supplier shall cooperate fully with the relevant investigation conducted by the Company. The Supplier and its business partners shall be required to remedy any non-compliance identified during the assessment.

The Supplier acknowledges and agrees that it is solely responsible for full compliance with this Code by its directors, officers, employees, representatives, and business partners.

CRANBOURN® undertakes to promptly notify the Supplier of any changes to the Code and to always make it available on its website.

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